Overview of Processing in Journals and the Cash Books
The Process...Journals/Cash Book menu option is where you do a lot of processing work in Pastel.
You use it for all cashbook transactions, as well as general ledger, customer, and supplier journals.
- Pastel remembers the column sizes and positions that you set, per entry type and per user. This means that you can customise your input screens.
- In recurring batches, you can set the number of times for a transaction to recur. If you are paying a lease for a fixed number of months, for example, Pastel deletes the recurring line once the number of months is complete.
You can also create transactions which recur at intervals longer than one month (e.g. quarterly, annually).
Besides recurring batches, you can also create postdated batches.
The difference between recurring and postdated batches is first that with postdated batches you copy items which are in a date range, and secondly that once a line copies from a postdated batch it deletes automatically.
For example, if someone pays you with three postdated cheques, enter each one on its own line. In each month, as the transaction becomes due, it copies and deletes.
- You have settings per entry type, which lets you better automate data entry. Per entry type per user, you can choose whether to repeat descriptions, automatically invoke the open item screen or not, use multi-currency, use inclusive or exclusive entries, what the default tax type is, and whether to increment references once at the start of the batch.
- You can use the notepad to create abbreviations for often-used descriptions.
- You can sort a batch by account number, reference, or period, in ascending or descending sequence.
- You can update all outstanding batches, not just one batch at a time.
In this video you will learn how Journals work in Sage 50cloud Pastel Accounting