Pastel Overview of Inventory Counting
The Count Inventory Assistant in the Process…Count Inventory menu option guides you through the process of counting inventory quantities and reconciling actual and theoretical quantities.
You can perform an inventory count at any time, provided you follow the sequence below:
- Update outstanding customer sales and supplier purchases which are in batches. Also update open inventory journal batches.
- You tell Pastel you are going to count your physical quantities. Pastel takes a snapshot, or copy, of the theoretical quantities on hand at that point in time. You can snapshot all or a part of your inventory items.
However, once you take the snapshot, you cannot take another snapshot until the rest of the sequence outlined below is complete.
- You then count your actual quantities before you move any items physically into or out of the store. Once the count is complete, you can continue processing as normal.
- One way to count your quantities is to print count sheets of your snapshot items in a variety of sequences. No quantities print, but space is left to enter physical quantities.
Once you have entered the physical quantities onto the count sheets, you then enter them into Pastel.
- Another way to count quantities, if you have equipment which can count items or hold values of counted items, is to import the quantities via ASCII files.
- Once the physical quantities are in Pastel, you then print a count variance report, which shows any differences between the physical counted quantities and the snapshot quantities (the theoretical quantities at the time the physical quantities were counted). If necessary, you can adjust any physical quantities as in step 04 above.
- Once you have resolved any differences, you are ready to complete the process. You do this by instructing Pastel to update the variances. Pastel makes the adjustments and creates an audit trail of all changes. If there are no differences to update, you can clear the snapshot without updating.